Efficient meeting means a meeting on which the organizer is prepared, the participants know what is expected of them, there is a designated note taker. An efficient meeting saves time, money and energy and produces results, action items and drives the success of the organizations.
The average corporate employee spends between 35% and 50% of their time in meetings. Even more, they spend more and more time in meetings every year, compared to the previous. Unproductive meetings are estimated to waste a whopping $37 billion in the US alone.
The key to having productive, efficient meetings is in preparation, execution and follow-up. When you will host a meeting, you should spend time thinking about the format, participants and the topics that will be covered. During the meeting, you should steer the discussion towards the topics discussed and not let it slip. After the meeting, you should publish the outcome and follow up on the action items.
As simple as it may sound, the reality is not that easy. It takes a lot of experience, tools and discipline to organize and host a productive meeting. This article is going to give you high-level advice that comes from best practices in fortune 500 companies.
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