Adding structure to everything that you do each day will help you achieve more, feel better, and have more time for the important things.
One of my principles is Bring Order to Chaos. I believe that by adding structure to most of the important things that you do, you can become more efficient and productive. I believe that the more organization and self-organization you add to your life the better and more predictable results you can achieve.
In this article I have listed several areas which can benefit from adding more structure. I have concentrated on everyday things that you would not normally consider, because you usually have always been doing them this way. Each of these paragraphs is a conversation-starter and I have listed further articles, or books that can help you to actually self-organize.
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Long-term goals align with your desires and values. Short-term goals are the steps you take every day in order to achieve your long-term goals. In this case, the mid-term goals are the glue that holds them together.
Where do mid-term goals fit? You’ve defined a number of short-term goals, you started using the First Things First process to pick the most important tasks each day. And you have a vague idea of where you are going (the destination or the long-term goal). To track your progress, you’ve started doing monthly reflections. But how do you connect all these? What are you monitoring during your self-reflection sessions? How do you know you are on the right track?
Based on my observations over the years, most of us are good at setting the short-term goals. We have to, otherwise we will not accomplish anything in life. Also, most of us have an idea of what we are trying to achieve (strong family, promotion, financial independence, etc.) And yet, most of you probably feel a disconnect between the two. This is where the mid-term goals fit into the big picture.
This article is about mid-term goals that link your destination to your day-to-day activities. It is about setting the milestones on your way to your destination that will help you get there. As always, this is a personal exercise. There is no template to do this. You cannot just copy what somebody else is doing.
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Finding your work-life balance is the next logical step after defining your life roles and the goals associated with each of them.
So far, so good. You have several life roles that you have defined. Each role has a funnel with long-term, mid-term, short-term, and weekly goals. And for each role you have defined the mission statement and the personal vision statement. But how do you juggle with all these often-competing priorities? How do you achieve balance between them? How do you know at what point of the day on which role to stress? And in general, how do you divide your time?
This chapter is about balance. I believe that finding balance is the most important task and all your efforts so far have been leading to this. There are different descriptions for this. Some people call it “finding work-life balance” with the implication of quantitative division between work and life commitments. Other people call it “finding work-life harmony”, or qualitative division between work and life. In practice, all this means that you cannot afford to neglect any of your life roles in favor of the others. At least not for long.
However, you can still decide to neglect any of your life roles by dropping it from the list. The implications are immense and I urge you to really think about it, but this is what I did a few years ago (more about it later in this chapter).
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We have eluded several times already about the roles each of us takes in their life. And we finally reach the part where we will dive deep into that. How many hats do you wear in your life? How many masks? Each of these is a role that you play. The more you try to multitask between the different roles, the more stress you generate in your life and the less satisfaction you get from what you do. And on the other hand, the more concentrated you can stay for a certain time period on one of your roles, pursuing one of your goals, the better results you get overall and the better life you have.
This article is about defining (or uncovering) the roles that you play, plan to play, and want to play in your life. About associating the goals (mostly long-term, but also mid-term) that you have already defined to your life roles. And ideally, about defining new goals that will improve your performance in one or more of your life roles.
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Yearly review means taking a moment to tap yourself on the back for the achievements and success you had in the previous 365 days. This article gives you 8 steps to achieve this process.
Each year since 1997, Jeff Bezos publishes an annual letter to shareholders. There, he outlines the achievements of the year and sets the stage for the upcoming year. This is moment of celebration and a moment of focus. Each year since 2009, Bill and Melinda Gates publish their annual letter of their foundation. There, they outline their achievements as a family, as philanthropists, and as professionals. How do you celebrate your success over time? Are you ready to start an yearly review process?
The process of reviewing your year at a macro level comes on top of the First Things First process and the Monthly Reflection processes. As you work on and complete your goals you will change. Also, as you change some of the things that meant the world to you last year may no longer be relevant. This is why you take some time each year (it does not have to be Jan 1st, the actual timing is up to you) and evaluate everything you have done. Gratitude is a big part of this exercise. Yes, you have only yourself to thank for all the hard work that you’ve put and all the long hours. But can you honestly say that you did not have some luck here and some luck there? Can you diminish the help that you’ve got from other people, circumstances, and fate in general?
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